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TimeBillers, LLC
P. O. Box 2233
Idaho Falls, ID 83403
Telephone: 253-858-5899
FAX: 1-877-577-9879
Client Billing Services
Cash flow is a necessary part of the business cycle and billing clients is a well known and time honored process in many law firms, depending on the practice and side of litigation you're on. Even then, tracking time provides the accountability to figure out whether your firm is making money or not. We have set up a consistent and easy monthly process so that your cash flow keeps coming in. And, of course, the cash will stop if you don't work the system. No one wants to have that to happen.
We are flexible. We do not change the way you like to operate:
- We accept handwritten timesheets, and we have forms if you need them, otherwise we are happy to use yours.
- If you want to enter your time into a computer program on your computer and e-mail us the time, costs or payments, we have a simple solution for a $95 license fee and $5 shipping, which will eliminate our entry time, saving you money. Our help in setup and training is free.
- If you are traveling and need to enter from your laptop to our website, we are setup to accept your data which return e-mails to TimeBillers and your e-mail account, simultaneously, for printing and later record keeping.
- We process your bills based on hourly rates, track time for contingent fee cases, and bill your clients at your discretion - monthly, quarterly, end of file, or other.
- We can set up admin files to track unbillable time such as CLE attendance, new client promotion, or other bar asssociation duties so all your hours show up on monthly hours reports.
- Our background is in insurance defense, so we can fully accommodate ABA coding requirements. We have both insurance defense and worker compensation customers that use coded formats. We work with several auditing websites to upload LEDES1998B formats, modifying them as needed with your identifying information, and we can accommodate split billings. Please ask us about other format needs.
Easy 3-Step Billing Process:
(1) We receive notice that your time, cost, client payments & trust are entered for the month (or we can enter these for you into your billing program) and provide you with your Prebills (aka WIP, draft statements) for editing and approval to finalize the bills.
(2) Once returned, we edit the Prebills and print your final billing statements. We can provide these directly to you, email or mail to your clients, or upload to your auditing websites. (Uploaded bills include upload confirmation paperwork.)
(3) When monthly billing cycle is complete, we provide you with any billing reports you request.
If you would like us to mail your statements directly to your clients, steps 2 and 3 are combined and you will receive a completed billing packet that includes your copies of all mailed statements along with your billing reports, reducing the overall length of the billing process.Billing Methods:
We log in remotely to your billing program, with credentials you provide, and process your work. No need to change the investment you’ve made in your computer software choices. We work with your current setup, so no need to change your timekeepers’ processes. We work directly with your billing contact in your office for any questions we have during the process. It helps to have a billing email on your computer/server to send any email bills from, so they look like they come from your firm, and not TimeBillers.
Cost of Billing Services: We base our monthly bills on hourly time spent. We have found over the years that estimating for a specific flat fee is not fair to one side or the other in the arrangement. There are too many differences in practices, editing personalities, law types, and client needs. A flat fee does not accommodate growth in your practice or efficiencies that are gained over time from our familiarity with your business. Acknowledging that, most of our sole practitioners fall in the range of $350-500/month for billing services. If you would like to know more, please fill out our free estimate request.
To Get Started: Please fill out our free estimate request. In the packet we provide more detailed information, specific instructions on the information and data we need from your office to begin the conversion to TimeBillers' services, our contract, forms and helpful worksheets for the process. We require an initial deposit to get started and a current credit card authorization on file at all times.